Staff Assistant Level II

Washington, DC
Work Type: On-Site
  • Job Category: Office & Administrative Support
  • Travel: Yes, 25% of the time
  • Clearance: TS
  • Req ID: 2024-11635

Overview

Job Summary

Tuvli, an Akima company, is hiring for a Staff Assistant Level II to support our DoS client located in Washington, DC. To join our team of outstanding professionals, apply today!

Responsibilities

Job Responsibilities:

  • Participates in the formulation and implementation of DOS and USG programs that are designed to foster rapid transitions to democracy in post-conflict states and assists in the development of policies and programs that support transitional governments in their moves toward an increasingly democratic society

  • Directly supports the (Region) Directors and Deputies as well as (Team Leads, etc.) within

  • Provides training and expertise to other CSO staff on appropriate protocol, processes, and procedures

  • Drafts, coordinates, and clears new policies and procedures for more efficient paper flow and status tracking. Once cleared, ensures that new policies and procedures are disseminated to and adhered to by Bureau staff

  • Analyzes, drafts, edits, and prepares a wide variety of memos, proposals, policy recommendations, official correspondence, reports, and other documents of a highly sensitive nature directed to the CSO for decision, clearance, or endorsement

  • Keeps the CSO leadership informed, at all times, of the latest developments in matters that require their immediate and urgent attention, using phone, e-mail, mail, and impromptu meetings to both receive and quickly transmit essential information

  • Ensures responsible staff is kept apprised of action items required of and by CSO leadership

  • Drafts, edits, and compiles information for newsletters, emails, and other formats from (Region) office teams for producing material for CSO leadership (FO)

  • Accesses areas requiring a security clearance, up to including TS/SCI

  • Accesses systems – up to and including SCI - hand-carry, and/or safeguard classified materials on behalf of CSO leadership and other members of the bureau as required to execute the bureau’s mission

  • Provides guidance to CSO staff (drafters) and management on content, formatting, clearance process, etc., through periodic training seminars and during daily operations

  • Facilitates internal meetings, training sessions, and discussions related to CSO administrative policy and procedures

  • Facilitates administrative arrangements for meetings, conferences, travel, etc., applying familiarity with the responsible officials’ schedules, commitments, and areas of responsibility

  • As required, attends meetings with CSO leadership, takes notes, and conducts required follow-up

  • Serves as a backup for travel-related logistical arrangements for the CSO leadership

  • Receives distinguished visitors as required

  • Escorts individuals as required per CSO Policy, security standards or direction of Task Manger, COR, or EX Director

  • Serves as the CSO FOIA point of contact

  • Serves as the specialist for CSO records management

  • Serves as the point of contact for CSO SharePoint

  • Serves as the point of contact for Congressional Notifications

Qualifications

Minimum Qualifications

  • Demonstrated advanced written and oral communication skills

  • Ability to learn and understand the views of the CSO’s leadership to enable the incumbent to perform duties such as making independent decisions and preparing correspondence for those officials

  • Ability to learn CSO’s mission, programs, goals, objectives, and substantive issues monitored by the Front Office as they relate to the overall administrative structure and processes of the Department

  • Bachelor’s degree in Business Administration, International Relations, Public Administration, or any related field

  • Knowledge of and ability to use the most current Microsoft Office Suite, Word, Excel, PowerPoint, Access, SharePoint, and Outlook

  • Active TS clearance

Posted Salary Range

$45-$50

Benefits Information

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

Job: Office & Administrative Support

Travel: Yes, 25% of the time

Organization: Tuvli

Clearance: TS

Work Type: On-Site

Remote: No

ReqID: 2024-11635