Staff Assistant Level II

Washington, DC
Work Type: On-Site
  • Job Category: Office & Administrative Support
  • Travel: Yes, 25 % of the Time
  • Clearance: TS
  • Shift: Day Job
  • Req ID: TUV02800

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Tuvli, an Akima Company , is dedicated to providing our customers with superior, integrated technology and program support services and solutions. Our systems engineering, information technology, information assurance, program support and project management staff work closely with customers to ensure that our solutions are directly aligned with their business processes and desired program outcomes. We emphasize affordability, and delivering the best value for technology investments. Our personnel enjoy competitive benefits packages and challenging roles in work environments committed to innovation, diversity and opportunity for career growth. As an Alaska Native Corporation (ANC), 100% of our company’s profits go back to our 14,300 Iñupiat shareholders that have resided near and above the Arctic Circle for more than 10,000 years. Our business helps support their way of life and contributes to the survival of a culture that has thrived in a challenging environment.

Respons ibilities:

  • Participate in the formulation and implementation of DOS and USG programs that are designed to foster rapid transitions to democracy in post-conflict states and assists in the development of policies and programs that support transitional governments in their moves toward an increasingly democratic society.

  • Directly support the (Region) Directors and Deputies as well as (Team Leads, etc.) within

  • Provide training and expertise to other CSO staff on appropriate protocol, processes, and procedures.

  • Draft, coordinate, and clear new policies and procedures for more efficient paper flow and status tracking. Once cleared, ensure that new policies and procedures are disseminated to and adhered to by Bureau staff.

  • Analyze, draft, edit, and prepare a wide variety of memos, proposals, policy recommendations, official correspondence, reports, and other documents of a highly sensitive nature directed to the CSO for decision, clearance, or endorsement.

  • Keep the CSO leadership informed, at all times, of the latest developments in matters that require their immediate and urgent attention, using phone, e-mail, mail, and impromptu meetings to both receive and quickly transmit essential information.

  • Ensure responsible staff is kept apprised of action items required of and by CSO leadership.

  • Draft, edit, and compile information for newsletters, emails, and other formats from (Region) office teams for producing material for CSO leadership (FO).

  • Access areas requiring a security clearance, up to including TS/SCI.

  • Access systems – up to and including SCI - hand-carry, and/or safeguard classified materials on behalf of CSO leadership and other members of the bureau as required to execute the bureau’s mission. Provide guidance to CSO staff (drafters) and management on content, formatting, clearance process, etc., through periodic training seminars and during daily operations.

  • Facilitate internal meetings, training sessions, and discussions related to CSO administrative policy and procedures.

  • Facilitate administrative arrangements for meetings, conferences, travel, etc., applying familiarity with the responsible officials’ schedules, commitments, and areas of responsibility.

  • As required, attend meetings with CSO leadership, takes notes, and conduct required follow-up.

  • Serve as a backup for travel-related logistical arrangements for the CSO leadership.

  • Receive distinguished visitors as required.

  • Escort individuals as required per CSO Policy, security standards or direction of Task Manger, COR, or EX Director.

  • Serve as the CSO FOIA point of contact.

  • Serve as the specialist for CSO records management.

  • Serve as the point of contact for CSO SharePoint.

  • Serve as the point of contact for Congressional Notifications.

Minimum Qualifications:

  • Bachelor’s degree (preferably in business administration, international relations, public administration, or any related field).

  • Demonstrated advanced written and oral communication skills.

  • Ability to learn and understand the views of the CSO’s leadership to enable the incumbent to perform duties such as making independent decisions and preparing correspondence for those officials.

  • Ability to learn CSO’s mission, programs, goals, objectives, and substantive issues monitored by the Front Office as they relate to the overall administrative structure and processes of the Department.

  • Knowledge of and ability to use the most current Microsoft Office Suite, Word, Excel, PowerPoint, Access, SharePoint, and Outlook.

  • Active Top Secret Clearance.

The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position. This is not intended to be a complete list of all duties, responsibilities, and skills required. Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

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