Senior Office Manager

Washington, DC
Work Type: On-Site
  • Job Category: Office & Administrative Support
  • Travel: Yes, 25 % of the Time
  • Clearance: SECRET
  • Shift: Day Job
  • Req ID: TUV03073

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Job Summary:

Tuvli is looking for a Senior Office Manager to work in Washington, DC. To join our team of outstanding professionals, apply today!

Job Responsibilities

  • This position description identifies the major responsibilities of this position. It does not include all aspects of the position such as the potential duties assigned by the Office Director and Acting Deputy Assistant Secretary and the requirement for flexibility in assisting others for the organization’s overall benefit.

  • Managing the Office of Sudan and South Sudan to include the Office Director’s calendar to include scheduling for special events and travel.

  • Monitors clerical, administrative and secretarial responsibilities, and tasks among office staff

  • Allocation of resources to enable task performance.

  • Work with the Africa Bureau Executive Support Office to enhance all areas of office support.

  • Serve as the assistant office information manager by arranging and scheduling meetings or appointments, organizing and preserving paper and computer files, managing special projects, performing research, and distributing information through the use of telephones, mail, and e-mail.

  • Handles travel arrangements, including bookings, travel orders and country clearances, for office staff.

  • Must be able to represent the front office with tact and diplomacy while making sure that requirements are met.

  • Be prepared to disseminate information, coordinating mailings, proofreading documents, etc.

  • Coordinating agendas, trip books and other critical correspondence

  • Receiving and handling information for distribution to staff

  • Coordinate office staff activities to ensure maximum efficiency.

  • Organize orientation and training of new staff members.

  • Coach office staff on admin procedures

  • Design and implement filing systems.

  • Establish and monitor procedures for record keeping.

  • Ensure security and confidentiality of data.

  • Design and implement office policies and procedures.

  • Ensure office policies and procedures are being adhered to

  • Analyze and monitor internal processes.

  • Monitor and maintain office supplies inventory.

  • Review and approve office supply acquisitions.

  • Maintain a safe and secure working environment.

  • Handle internal office inquiries.

  • Manage internal staff relations.

Minimum Qualifications:

  • Outstanding time management skills, with proven ability to multi-task, accomplishing numerous tasks and changing priorities in an effective and timely manner.

  • Demonstrated ability to execute on short-term, deadline-driven tasks daily.

  • Strong work ethic and positive attitude, with a willingness to be flexible.

  • Sound judgment, maturity, and the ability to handle sensitive and confidential information with discretion.

  • Superb interpersonal, written, and verbal communication skills.

  • Execute sound diplomacy.

  • Other duties as assigned.

  • Active Secret Clearance.

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