Project Specialist I

Washington, DC
Work Type: Hybrid
  • Job Category: Office & Administrative Support
  • Travel: No
  • Clearance: SECRET
  • Shift: Day Job
  • Req ID: TUV02965

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Job Summary:

Tuvli, an Akima company, is looking to hire a Project Specialist to support our federal client in the Washington, DC area.

The objective of this position is to provide general administrative, human resources and project support; to include facility support, security coordination and contract administrative support to the Office of the Director, Operational Test and Evaluation (DOT&E).

Job Responsibilities:

  • Data collection, processing, and analysis.

  • Manage flow of correspondence, classified and unclassified.

  • Produce, coordinate, and distribute of unclassified and classified documents.

  • Coordinate, distribute and maintain facsimile records. Program and operate speed dial on fax machines; Maintain the calendar for senior management program officials. Keep senior management and staff members informed of relevant organizational events.

  • Distribute and track action items to appropriate program and departmental elements.

  • Review, screen, control, maintain records, and coordinate responses on incoming correspondence.

  • Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports and a wide variety of other analytical, process flow, financial spreadsheets, narratives, tabular and statistical documents.

  • Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines.

  • Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies.

  • Assist in preparing inter-agency meeting or conferences and setting up teleconferences and video conferences.

  • Coordinate training for personnel assigned.

  • Coordinate long distance travel for staff personnel assigned.

  • Assist with official visitor arrangements.

  • Oversee all office administrative functions.

  • Draft as needed and maintain administrative procedures such as contact lists and shared calendars.

  • Interface with other support services including internal and external organizational POCs.

Minimal Qualifications:

  • One year (1) experience in an office environment doing comparable administrative tasks or a Bachelor's degree.

  • Strong proficiency in MS Word, Excel, Outlook, and PowerPoint.

  • Pleasant, tactful and professional attitude and appearance.

  • Excellent writing, editing, and proofreading skills.

  • Active DoD Secret Security clearance required.

  • Ability to work on a full-time basis, up to 40 hours per week.

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