Program Specialist

Washington, DC
Work Type: On-Site
  • Job Category: Office & Administrative Support
  • Travel: Yes, 25 % of the Time
  • Clearance: SECRET
  • Shift: Day Job
  • Req ID: TUV02598

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Job Summary:

The Program Specialist ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual must develop a working knowledge of DOS and USAID policies and guidelines, as well as corporate practices and procedures. The individual is expected to become familiar with office/division technical issues and policies.

Job Responsibilities:

  • Manages both internal Congressional Roll-out and Presentation as well as the OMB Submission Presentation processes.

  • Generates tables and analysis from NextGen for Office Leadership to review the data.

  • Provides Budget Formulation and Execution support during the preparation and roll-out as needed.

  • Manages and coordinates office supply requests for F/RA and F/COMMS by regularly querying the team regarding any upcoming special supply requests that F/GSO will need to procure, i.e., the supplies for the budget build process and meetings.

  • Manages and schedules the conference room for meetings of the F/RA and F/COMMS teams.

  • Manages and maintains the F/RA and F/COMMS Managing Directors daily schedule.

  • Participates in regular administrative support meetings to coordinate leadership calendars.

  • Liaises with the F/GSO team to make sure F/RA and F/COMMS directorates are taken care of IT requests, building and suite access, ordering supplies, copier/printers’ issues, etc.

  • Assists the F/MO Team with onboarding and off-boarding staff based on the Standard Operating Procedures (SoPs)

  • Manages both the Congressional Report Tracker and the Congressional Notification Tracker by editing, updating and providing updates to the Managing Director and staff.

  • Manages and coordinates F-RA led meetings/trainings/presentations.

  • Provides support in editing documents and developing communication correspondence.

Minimum Qualifications:

  • The position requires a bachelor’s degree.

  • 4 or more years of professional office experience and experience in conducting analysis.

  • Applicants must be proficient in a number of Microsoft Products (including word, outlook, share point, excel, teams, and power point), and utilizing the Internet.

  • Applicants should also have some experience with using database applications.

  • Active Secret clearance.

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