Program Specialist

Job Summary:

The Program Specialist ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual must develop a working knowledge of DOS and USAID policies and guidelines, as well as corporate practices and procedures. The individual is expected to become familiar with office/division technical issues and policies.

Job Responsibilities:

• Manages both internal Congressional Roll-out and Presentation as well as the OMB Submission Presentation processes.

• Generates tables and analysis from NextGen for Office Leadership to review the data.

• Provides Budget Formulation and Execution support during the preparation and roll-out as needed.

• Manages and coordinates office supply requests for F/RA and F/COMMS by regularly querying the team regarding any upcoming special supply requests that F/GSO will need to procure, i.e., the supplies for the budget build process and meetings.

• Manages and schedules the conference room for meetings of the F/RA and F/COMMS teams.

• Manages and maintains the F/RA and F/COMMS Managing Directors daily schedule.

• Participates in regular administrative support meetings to coordinate leadership calendars.

• Liaises with the F/GSO team to make sure F/RA and F/COMMS directorates are taken care of IT requests, building and suite access, ordering supplies, copier/printers’ issues, etc.

• Assists the F/MO Team with onboarding and off-boarding staff based on the Standard Operating Procedures (SoPs)

• Manages both the Congressional Report Tracker and the Congressional Notification Tracker by editing, updating and providing updates to the Managing Director and staff.

• Manages and coordinates F-RA led meetings/trainings/presentations.

• Provides support in editing documents and developing communication correspondence.

Minimum Qualifications:

• The position requires a bachelor’s degree.

• 4 or more years of professional office experience and experience in conducting analysis.

• Applicants must be proficient in a number of Microsoft Products (including word, outlook, share point, excel, teams, and power point), and utilizing the Internet.

• Applicants should also have some experience with using database applications.

• Active Secret clearance.