Office Management Specialist II

Washington, DC
Work Type: On-Site
  • Job Category: Office & Administrative Support
  • Travel: Yes, 25 % of the Time
  • Clearance: TS
  • Shift: Day Job
  • Req ID: TUV02969

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Job Summary:

Tuvli, an Akima company, is hiring for an Office Management Specialist II to support our DoS client located in Washington, DC.

Job Responsibilities:

  • Answers and promptly handles telephone calls coming into the office.

  • Maintains the schedule for the Office Director.

  • Prepares correspondence, telegrams, and memoranda, ensuring that all conform to style and format guidelines established by the Department's Executive Secretariat.

  • Drafts/prepares travel authorizations on behalf of staff members based on information provided by traveler. Prepares trip itinerary, obtains travel expenses estimates (MI & E costs, taxi, hotel costs). Upon completion of trip assists traveler in preparing electronic travel voucher. Follows up with traveler to ensure all expense documents have been submitted and on time (i.e. within 30 days).

  • Reviews all incoming correspondence and forwards it with necessary information or instructions to the appropriate officers for action; Composes replies when appropriate.

  • Maintains office files Procures necessary office supplies.

  • Prepares time-and-attendance sheets and vouchers for taxis and representational funds.

  • Ability to work under pressure and tight or short deadlines.

  • As requested, or on his/her own initiative, makes careful and exhaustive searches for information difficult to obtain, compiles data and makes preliminary analyses.

  • Makes and acknowledges various social arrangements and obligations which are a part of the official responsibility of the SCA/INSB team.

  • Manages other tasks authorized by the Government Task Manager that fall within the scope of this task order.

Minimum Qualifications:

  • Experience as a secretary/office manager working under pressure.

  • Working knowledge of personal computers and general administrative practices.

  • Demonstrates extensive experience and demonstrated ability in working with classified and unclassified computer data bases. Operation and knowledge of Excel, Microsoft Word, and related computer-based programs operations.

  • Active Top Secret clearance.

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