Office Administrator

Washington, DC
Work Type: On-Site
  • Job Category: Office & Administrative Support
  • Travel: Yes, 25% of the time
  • Clearance: SECRET
  • Req ID: 2024-3434


Job Summary:

Tuvli, an Akima company, is hiring for an Office Administrator to support our DoS client located in Washington, DC.

Job Responsibilities:

  • Represent the DRL/FO by monitoring and reviewing all incoming and outgoing correspondence/action and determining the proper action to be taken, with consultation only as necessary.

  • Forward assignments to appropriate staff members.

  • Apply editorial skills and knowledge in proofreading and edit completed work to ensure that the proper clearances and coordination have been obtained and completed assignments meet objectives.

  • Applies overall knowledge of the office functions to screen and route material of a special interest or sensitive nature directly to the Office Director when appropriate.

  • Maintain DRL/FO calendars and schedule meetings, both internally and externally, and speaking engagements.

  • Ensure time and attendance on TATEL is accurate for direct reports and other FO staff as needed.

  • Serve as the Travel Arranger for the DRL/FO individuals as necessary, including preparing travel authorizations, obtaining visas and making reservations; working with the OES-DRL/EX Travel Team in closing out travel vouchers; and uploading receipts.

  • Assist in data entry for annual performance evaluations of staff via ePerformance software system.

  • Guiding procurement of office supplies.

  • Keep office phone lists, safe combination information, and other internal information up to date and distributed on an as-needed basis.

  • Provide courteous and responsive service to visitors and callers, including by answering the phone and buzzing visitors into the suite, and escorting visitors for the DRL/FO and others as appropriate within the building.

  • Run errands related to State Department business as necessary. Photocopy and fax documents.

  • Track travel and office expenses as needed.

  • Make repair, cleaning, and physical maintenance requests as necessary.

  • Provide escort to char force as appropriate.

  • Maintain business contact lists (e.g. by scanning business cards and maintaining database of contacts) for the DRL/FO.

  • Assist in developing and maintaining the Bureau SharePoint website.

  • Proofread and properly format papers submitted for FO review.


Minimum Qualifications:

  • College education is preferred but not required.

  • Experience teaching, coaching, and mentoring professionals on fragile states and transition topics.

  • Ability to solve problems and encourage consistent, solid performance.

  • Proficiency in qualitative and quantitative research methods.

  • English language (written and spoken) communications skills.

  • Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment.

  • Strong organizational, communication, interpersonal, and computer skills.

  • Ability to work independently to assess priorities and manage daily coordination of details with minimal supervision

  • Exercising independent judgment in performing and executing duties.

  • Scheduling meetings and ensuring appropriate calendar accuracy. General word-processing and other office support functions.

  • Active secret clearance.

Posted Salary Range


Benefits Information

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

Job: Office & Administrative Support

Travel: Yes, 25% of the time

Organization: Tuvli

Clearance: SECRET

Work Type: On-Site

Remote: No

ReqID: 2024-3434