Office Administrator

Job Summary:

Tuvli, an Akima company, is hiring for an Office Administrator to support our DoS client located in Washington, DC.

Job Responsibilities:

• Represent the DRL/FO by monitoring and reviewing all incoming and outgoing correspondence/action and determining the proper action to be taken, with consultation only as necessary.

• Forward assignments to appropriate staff members.

• Apply editorial skills and knowledge in proofreading and edit completed work to ensure that the proper clearances and coordination have been obtained and completed assignments meet objectives.

• Applies overall knowledge of the office functions to screen and route material of a special interest or sensitive nature directly to the Office Director when appropriate.

• Maintain DRL/FO calendars and schedule meetings, both internally and externally, and speaking engagements.

• Ensure time and attendance on TATEL is accurate for direct reports and other FO staff as needed.

• Serve as the Travel Arranger for the DRL/FO individuals as necessary, including preparing travel authorizations, obtaining visas and making reservations; working with the OES-DRL/EX Travel Team in closing out travel vouchers; and uploading receipts.

• Assist in data entry for annual performance evaluations of staff via ePerformance software system.

• Guiding procurement of office supplies.

• Keep office phone lists, safe combination information, and other internal information up to date and distributed on an as-needed basis.

• Provide courteous and responsive service to visitors and callers, including by answering the phone and buzzing visitors into the suite, and escorting visitors for the DRL/FO and others as appropriate within the building.

• Run errands related to State Department business as necessary. Photocopy and fax documents.

• Track travel and office expenses as needed.

• Make repair, cleaning, and physical maintenance requests as necessary.

• Provide escort to char force as appropriate.

• Maintain business contact lists (e.g. by scanning business cards and maintaining database of contacts) for the DRL/FO.

• Assist in developing and maintaining the Bureau SharePoint website.

• Proofread and properly format papers submitted for FO review.

Minimum Qualifications:

• College education is preferred but not required.

• Experience teaching, coaching, and mentoring professionals on fragile states and transition topics.

• Ability to solve problems and encourage consistent, solid performance.

• Proficiency in qualitative and quantitative research methods.

• English language (written and spoken) communications skills.

• Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment.

• Strong organizational, communication, interpersonal, and computer skills.

• Ability to work independently to assess priorities and manage daily coordination of details with minimal supervision

• Exercising independent judgment in performing and executing duties.

• Scheduling meetings and ensuring appropriate calendar accuracy. General word-processing and other office support functions.

• Active secret clearance.