Legal/Clerical Administrator - Mid (TS, SCI eligibility)

Washington, DC
Work Type: On-Site
  • Job Category: Legal/Risk
  • Travel: None
  • Clearance: TS/SCI
  • Req ID: 2024-3518


Job Summary:

Legal Clerical Support - Mid is required for each litigation or administrative matter, requests for discovery, and requests for discovery services processed by the OGC-LITB (“Cases”). A comprehensive document and file management system shall be completed by a centralized clerical team.

Job Responsibilities:

Litigation Case Management:

  • Coordinates intake of new cases and requests for work on existing cases, creates case files and tracking records, generates indexing, organizes documentation electronically and in paper case files, and communicates case information to case teams or individuals assigned to work or coordinate on the cases.

  • Transfers cases from one FBI unit to another FBI unit and updates the tracking database as needed.

  • Organizes and processes cases received from other FBI units or external agencies and update the tracking database as needed.

  • Tracks progress on cases, including checking Public Access to Court Electronic Records (PACER) notifications, updates case files and tracking records, monitors workflow, and reports progress.

  • Administers and adheres to security procedures, including recording and executing permissions to case information upon receiving written approval from a government task lead.

  • Responds to changes in the case team, including drafting correspondence related to the cases and the requests to FBI divisions, including field offices.

  • Coordinates technical/data processing support.

  • Ensures cases are closed according to existing standard operating procedures (SOP) and related documents are filed or uploaded to designated databases.

  • Administers calendars and schedule meetings as requested.

  • Generates management reports using data from the OGC-LITB case tracking system, including Excel and pivot tables.

Document Support:

  • Prepares documents for imaging/scanning; and scan, copy and file documents.

  • Performs law library management.

  • Performs Legal Analysis Workflow System (LAWS), Sentinel and PACER searches.

  • Develops, drafts and edits reports, briefs, correspondence, proposals and other documents.

  • Proofreads, merges document versions, and other document editing before submitting them for final review.

  • Pulls, tracks, and re-files documents in the designated database or paper filing system identified by existing SOP.

  • Prepares files for hearings and trials; assembles notebooks; pulls file copies of documents, tab binders, number, bind, label, re-file documents and shelving; packs boxes and prepare them for shipment.

  • Retrieves case materials; complete log sheets.

Clerical Projects:

  • On a quarterly basis, the Legal Clerical completes legal clerical projects to improve the overall management of the OGC-LITB and mitigate legal risk associated with clerical functions. The OGC-LITB shall define these projects on a rolling basis, to include with measurable deliverables, timelines and evaluation and acceptability criteria. Examples of projects that shall begin at the start of the award include:

  • May request changes to existing OGC-LITB practices and tracking tools, and shall fully incorporate underlying OGC-LITB requirements and best practices.

  • May reorganize and consolidate all existing electronic and paper documents for each pending case into a centralized file for that case. For closed cases, the team-based work product would be migrated to a common electronic storage location, but individual cases would not be merged to a single file.


Minimum Qualifications:

  • Three or more years of legal/clerical experience in a law firm or court of justice

  • Active Top Secret Clearance with Single Scope Background Investigation (SSBI).

  • Ability to use independent decision-making, good judgment and discretion in handling highly confidential and sensitive information.

  • Excellent interpersonal, verbal, and written communication skills.

  • Strong project management skills.

  • Adaptive and flexible work style with the ability to adjust to changing priorities and work well under pressure.

  • Shall have superior organizational skills.

  • Shall have excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook).

  • Shall be efficient and detail oriented.

  • Shall be comfortable performing multiple projects in conjunction with day-to-day activities.

  • Excellent grammatical, editing, and proofreading skills.

Posted Salary Range


Benefits Information

Regular - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Paid Time Off (PTO) is offered to regular full-time and part-time employees.

Job: Legal/Risk

Travel: None

Organization: SAVA

Clearance: TS/SCI

Work Type: On-Site

Remote: No

ReqID: 2024-3518