Executive Assistant

Washington, DC
Work Type: On-Site
  • Job Category: Office & Administrative Support
  • Travel: None
  • Clearance: Able to Obtain Public Trust
  • Req ID: 2024-8242


Job Summary:

Nakuuruq is seeking an Executive Assistant to work in the Northern Capital Region (NCR) in support of a program supporting the Administration for Strategic Preparedness and Response (ASPR).


Job Responsibilities:

  • Provide direct support to Government personnel in both administrative and support services.

  • Coordinate activities with direct reports and other staff.

  • Review documents for ASPR executives.

  • Manage schedules, answer phones, make appointments, and conduct action items for Government personnel.

  • Greet guests.

  • Answer telephones, route calls, and take messages.

  • Schedule and monitor the staff calendars.

  • Organize files and other written communications.

  • Coordinate activities with direct reports and other staff.

  • Take meeting notes and prepare correspondence for signature.

  • Make travel arrangements and prepare travel vouchers.

  • Coordinate special projects such as white papers, reports, and briefings.

  • Edit and update documents such as white papers, reports, staffing/hiring, management directives and policy.

  • Provide meeting notes/minutes, action items and schedules of activities for Front

  • Office personnel and groups.

  • Review and write executive correspondence and documents.

  • Pick up and deliver mail.

  • Track/manage office supplies.

  • Format documents, route, and track approvals.

  • Check, track, maintain and distribute specified email ‘in-box’ for various functions, such as proposal and/or invoice submissions.

  • Other clerical/administrative tasks, as required.

  • Track Broad Agency Announcement (BAA) process, to include:

  • Daily monitoring of the BAA inbox for white paper and proposal submissions,

  • Enter BAA submissions into the ASPR Knowledgebase and onto the internal tracking spreadsheet,

  • Reference current BAAs to determine appropriate points of contact within C&G and BARDA and distribute submissions accordingly,

  • Update and maintain the internal BAA tracking spreadsheet as submissions move along through the process,

  • Answer inquiries from companies regarding the status of their submissions, and

  • Provide BAA submission updates at biweekly team meetings.


Minimum Qualifications

  • Bachelor’s of Arts (BA) or Bachelor’s of Science (BS) degree.

  • 4-6 years of administrative experience or 2-4 years of executive assistance experience.

  • Proficient using Microsoft Office Suite of programs including Word, Outlook, PowerPoint, and Excel.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Experience using Microsoft SharePoint.

  • Ability to work independently, self-motivated, and proactive.

  • Meet deadlines with high quality work in a fast-paced environment.

  • Very strong interpersonal skills and the ability to build relationships with stakeholders.

  • Track record of delivering well-organized and accurate work.

  • Excellent critical thinking, written and verbal communication skills.

  • Must be able to pass an HHS Public Trust background check.

Desired Qualifications

  • Experience using Microsoft SharePoint

Posted Salary Range


Benefits Information

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

Job: Office & Administrative Support

Travel: None

Organization: Nakuuruq

Clearance: Able to Obtain Public Trust

Work Type: On-Site

Remote: No

ReqID: 2024-8242