Project Control Analyst III

Job Responsibilities:

• Assist Project Managers in all duties related to financial and performance, planning, tracking, and reporting.

• Initiate, monitor and maintain proper project setup in Deltek Costpoint via completion and submission of a project setup form.

• Form includes: project number structure, funding setup, revenue and billing formula setup, project ceilings, labor categories, billing rates, rate sequence, project workforce, etc.

• Budgeting and financial analysis:

  • Develops project cost/schedule baselines and budgets.

  • Monitors project actuals and resolves issues.

  • Monitors outstanding project commitments.

  • Develops monthly project financial forecasts/EACs and conducts variance analysis.

  • Monitors the project’s burn rate against funding remaining.

  • Analyze project reports to identify and resolve issues.

  • Communicates project status and findings to Project Management staff biweekly and Supervisor and Finance staff monthly.

  • Documents project status for month-end close reviews.

  • Proactively monitor project time cards, ensure timecard errors are identified and corrections are processed in timely manner.

  • Ensure accuracy of project-related expense reports and ensure timely processing.

• Project A/R and A/P:

  • Ensure subcontract/vendor payments are processed correctly and in timely fashion.

  • Provide customer specific invoice backup.

  • Monitor billing and payment status of customer invoices.

  • Perform unbilled analysis and monthly accrual calculations.

  • Assists PM with invoice collection.

  • Track contractual obligations and deliverables.

• Assist project team with:

  • Work authorizations.

  • Identifying and analyzing project risk.

  • Development and execution of internal and external project reviews.

  • Initiating Purchase Requisitions and goods receipts in Deltek Costpoint’s Procurement module.

  • Generation and analysis of financial reports.

  • Communicating timecard and expense practices for the project.

  • Customer invoice review and approval prior to submission.

  • Funding notifications to the customer (i.e. 75% letters).

  • Contract Closeouts.

• Contracts / Pricing:

  • Review and analyze contract, subcontracts, and agreements to ensure project meets financial and reporting requirements.

  • Assistance with pricing and historical data collection.

  • Responsible for the development and submission of quarterly unbilled analysis packages.

  • Oversee / assist with project closeout activities.

  • Maintain project files on SharePoint including: contracts & contact modifications, subcontracts, proposals, budgets & plans, schedules, project review materials, reports, deliverables, invoices, leases and agreements.

Minimum Qualifications:

• Bachelor’s degree in accounting or business-related field preferred.

• 8 years’ experience providing project accounting support for services contracts for Govt. customers.

• Ability to work independently, self-motivated, proactive.

• Track record of delivering well-organized and accurate work.

• Strong written and verbal communication skills.

• Proven ability to work well with accounting, contracts, and project personnel to accomplish tasks.

Desired Qualifications:

• CostPoint Project Module Proficiency - Required.

• Cognos – Preferred.

• Deltek Time and Expense - Preferred.

• MS Excel Proficiency.

• Strong skills in MS Word, PowerPoint, and Microsoft Project.

• Experience using MS SharePoint a plus.