Word Processor III

San Jose, CA
Work Type: On-Site
  • Job Category: Office & Administrative Support
  • Travel: No
  • Clearance: Not Applicable
  • Shift: Day Job
  • Req ID: AGS01251

Apply Now

AGS, an Akima Company , provides the people, equipment, and processes that safeguard federal buildings, military bases, and detention centers. We take pride in our ability to protect and support our customers’ complex missions. We offer rewarding and challenging roles as well as competitive benefits packages and opportunity for career growth. As an Alaska Native Corporation (ANC), 100% of our company’s profits go back to our more than 14,000 Iñupiat shareholders that have resided near and above the Arctic Circle for more than 10,000 years. Our business helps support their way of life and contributes to the survival of a culture that has thrived in a challenging environment.

Job Responsibilities:

Under limited responsibility based on difficulty of tasks, performs a wide variety of technical and support services including but not limited to: Data review, assist with project coordination, and other related duties as assigned in individual task orders.

  • Personnel Data Maintenance. Maintain necessary paperwork, assist in the preparation of personnel paperwork, including Performance Appraisal Plans and Performance reviews (both mid and end of year) promotions, awards, and completion of actions. Maintain and keep up the date infrastructure and telephone directory information for assigned work area. Database and spreadsheet development. Create, maintain, and update specified database and or spreadsheet information on a regular basis.

  • Facilities and PC MANAGEMENT. Assist PTO personnel in maintaining, coordinating, and tracking all needed equipment installation, removal, and relocation including telephones, computers, facsimile machines, copiers, voicemail, net drops and files in a timely manner. Maintain the copiers, individual printers, and the facsimile machines including acquiring and replacing toner and paper and coordinating needed repairs. This does not include group printers.

  • Construction and Move Coordination. Assist USPTO personnel with arranging and/or coordinating the move of staff and furniture into or out of the work area. Prepare forms and other materials (e.g., USPTO specific forms (1464), spreadsheets of phone number locations); insure the accurate and timely completion of all activities required to insure the relocation of phones, net drops, and other items; obtain cardboard packing boxes for TC/work group use; disseminate information to affected work areas as appropriate.

  • Supply Management. Assist USPTO staff with providing the necessary supplies(order supplies, verify delivery, submit invoices, etc.) Assist the USPTO staff with developing a standard list of supplies and establish a system for automatic replenishment of these supplies to insure their continued availability.

  • Tracking and Reporting. Develop project tracking processes and related reporting requirements.

Minimum Qualifications:

You must be able to meet all health requirements, including but not limited to, current and future vaccination requirements for infectious diseases such as COVID-19.

  • High school Diploma or GED Equivalent

  • Minimum of two (2) years of administrative experience.

  • Demonstrated proficiency in Microsoft Word and Excel.

  • Experience in SharePoint.

  • Experience as a Team Lead.

  • Organizational Skills.

  • Experience with Data Base Creation and tracking tools.

The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position. This is not intended to be a complete list of all duties, responsibilities, and skills required. Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

Apply Now