Word Processor III

San Jose, CA
Work Type: On-Site
  • Job Category: Office & Administrative Support
  • Travel: No
  • Clearance: Not Applicable
  • Shift: Day Job
  • Req ID: AGS01463

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Job Summary:

AGS is looking for a Word Processor III to work in San Jose, CA. To join our team of outstanding professionals, apply today!

Job Responsibilities:

Under limited responsibility based on difficulty of tasks, performs a wide variety of technical and support services including but not limited to: Data review, assist with project coordination, and other related duties as assigned in individual task orders.

Personnel Data Maintenance:

  • Maintains necessary paperwork, assists in the preparation of personnel paperwork, including Performance Appraisal Plans and Performance reviews (both mid and end of year) promotions, awards, and completion of actions.

  • Maintains and keeps up the date infrastructure and telephone directory information for assigned work area.

Database and spreadsheet development:

  • Creates, maintains, and updates specified database and or spreadsheet information on a regular basis.

Facilities and PC Management:

  • Assists PTO personnel in maintaining, coordinating, and tracking all needed equipment installation, removal, and relocation including telephones, computers, facsimile machines, copiers, voicemail, net drops and files in a timely manner.

  • Maintains the copiers, individual printers, and the facsimile machines including acquiring and replacing toner and paper and coordinating needed repairs. This does not include group printers.

Construction and Move Coordination:

  • Assists USPTO personnel with arranging and/or coordinating the move of staff and furniture into or out of the work area.

  • Prepares forms and other materials (e.g., USPTO specific forms (1464), spreadsheets of phone number locations); ensures the accurate and timely completion of all activities required to insure the relocation of phones, net drops, and other items; obtain cardboard packing boxes for TC/work group use; disseminates information to affected work areas as appropriate.

Supply Management:

  • Assists USPTO staff with providing the necessary supplies(order supplies, verify delivery, submit invoices, etc.).

  • Assists the USPTO staff with developing a standard list of supplies and establish a system for automatic replenishment of these supplies to insure their continued availability.

Tracking and Reporting:

  • Develops project tracking processes and related reporting requirements.

Minimum Qualifications:

  • High school Diploma or GED Equivalent

  • Minimum of two (2) years of administrative experience.

  • Demonstrated proficiency in Microsoft Word and Excel.

  • Experience in SharePoint.

  • Experience as a Team Lead.

  • Organizational Skills.

  • Experience with Data Base Creation and tracking tools.

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