Secretary III

AGS, an Akima Company , provides the people, equipment, and processes that safeguard federal buildings, military bases, and detention centers. We take pride in our ability to protect and support our customers’ complex missions. We offer rewarding and challenging roles as well as competitive benefits packages and opportunity for career growth. As an Alaska Native Corporation (ANC), 100% of our company’s profits go back to our more than 14,000 Iñupiat shareholders that have resided near and above the Arctic Circle for more than 10,000 years. Our business helps support their way of life and contributes to the survival of a culture that has thrived in a challenging environment.

This position requires the handling of different situations, problems, and deviations in the work of the office according to the office general instructions, priorities, duties, policies, and program goals.

Job Responsibilities:

• Screen telephone calls, visitors, and incoming correspondence; respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare routine non-technical correspondence.

• Assist the office with Scheduling appointments, make arrangements for conferences and meetings and assemble established background materials as directed.

• Review outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assure that proper clearances have been obtained, when needed.

• Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc. Collect information from the files or staff for routine inquiries on office program(s) or periodic reports, and refer non-routine requests to supervisor.

• Coordinate personnel and administrative forms for the office and forwards for processing.

Minimum Qualifications:

You must be able to meet all health requirements, including but not limited to, current and future vaccination requirements for infectious diseases such as COVID-19.

• Minimum HS Diploma/ 2 years of advanced education preferred

• Minimum two (2) years in relevant work with face to face customer interaction

• Advanced Knowledge of MS Word, Excel and PowerPoint

• Advanced Knowledge of Outlook Office and Calendar

• Intermediate Knowledge in SharePoint

• Extensive Office organizational Skills

• Good oral and writing skills

The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position. This is not intended to be a complete list of all duties, responsibilities, and skills required. Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.